Ikhon Logo

  • Documentation for Document Management

    Manuals Have support guides for your document management routines

    Get a demo
Overview

Documentation for document managemen

Documentation for document management are products created to guide professionals in standardizing document management processes.

They are produced as support documents at different stages of information classification work, indicating best practices to ensure that the work is carried out with the same quality adopted during the implementation period.

Examples of documents that can be created as support materials include collection treatment manuals, official writing manuals, and collection cleaning and preservation manuals.

Our team specializes in producing technical documentation manuals that help our clients maintain a consistent standard of quality in document management.

Technology
BENEFITS

Advantages of Using a Documentation for Document Management’s service

The production of customized manuals offers various benefits to departments involved in document management:

  • Processes Maintenance

    The production of manuals ensures that the processes created for organizing document management are followed, as employees can consult the document at any time and address future questions.

  • Knowledge Retention

    It is common for process knowledge to be lost when the responsible person leaves or is transferred. This concern is partly eliminated by creating a technical manual, as the main processes are documented in the manual.

  • Task Standardization

    It is common for each responsible person to adopt their own “style” for conducting a process. With the creation of a manual, the organization can ensure that key tasks are performed in the same manner.

  • Time Optimization

    The development and adaptation of workflows take time and require team effort. The manual’s development provides detailed information on how each routine can be performed, eliminating the need to think about execution.

  • Law Compliant

    The production of documentation for document management processes is based on standards established by the National Archives Council (Conarq) and international ISO standards. When necessary, standards from the agency that regulates the activities of the public or private company are also considered.

  • Auditable Materials

    By using national and international quality standards, we provide our clients with the methodology that underlies the creation of manuals, allowing for future audits by external sources.

  • Customized Instructions

    The production of each manual takes into account both the legal personality of the company and the characteristics and needs of each department. This way, we create a document that aligns with the organization’s reality.

  • Optimized Search

    With the knowledge that all information related to a particular process is in a technical manual, searching for information and resolving questions happens more rapidly.

  • Long-Term

    Use By building a manual that observes key quality standards while adapting to the specific sector’s requirements, we produce a more relevant and enduring resource.

ADVANTAGES

Why Choose Our Service of documentation for document management processes?

  • Use of International Methodologies

    Use of International Methodologies

    In addition to complying with Conarq and regulatory agency standards, we also adopt classification standards established by international norms, such as ISO 15489 and ISO 30300.

  • Custom Archival Production

    Custom Archival Production

    Our team immerses itself in the client’s environment, understanding both their legal personality and local practices, adapting the production of instruments to align with the local reality and ensure they are genuinely useful.

  • Technical Reference

    Technical Reference

    We have been operating in the document management sector for over 20 years, with a team of specialized archival professionals producing archival instruments for public and private organizations in various sectors.

  • Process Automation

    Process Automation

    After mapping the workflow, we automate all physical routines to a digital platform.

  • Optimization of Collections

    Optimization of Collections

    We have experience in organizing, digitizing, and archivally indexing collections, resulting in faster information retrieval.

  • Accelerated Implementation

    Accelerated Implementation

    Our work model prioritizes continuous execution, delivering results early in the process.

  • Comprehensive Solution

    Comprehensive Solution

    We organize and enhance the entire information management journey, creating processes to classify information, transferring the physical document collection to a web platform, and automating tasks to offer services digitally that were previously only available in person.

FAQ

Questions and Answers about our documentation for document management processes’ service

  • What is documentation for document management processes?

    A documentation for document management assists individuals involved in document management work in performing a specific task or workflow with care and excellence.

  • What are the most common types of documents?

    As manuals are designed to assist in the organization and management of documents, the most common examples typically include:

    • Collection treatment manual;
    • Official writing manual;
    • Cleaning and preservation manual.

    However, this does not preclude the production of manuals that cover other topics.

  • What are the main benefits that documentation for document management provides to public and private businesses?

    A technical documentation manual standardizes processes and ensures that all those involved have access to all the necessary information to perform a specific task.

  • Is it possible to contract only the production of a technical documentation manual?

    Yes. The production of a technical manual is part of the document management ecosystem and, as such, can be carried out separately.

  • Why should I hire Ikhon to produce technical documentation manuals?

    We have a team that specializes in document management and has extensive experience in producing technical manuals for companies of different sizes and in various sectors.

    By using our services, the end result will be a product developed based on national and international best practices in document management and designed to adapt to your organization’s reality. A solution that will help your institution operate more efficiently and effectively.

Questions?

Our specialized team is ready to answer all your questions about our Documentation for Document Management Processes’ service and show you how hiring contributes to overcoming your business challenge.

Get a demo
TechnologyTechnology